Board governance software is a digital tool that aids board directors and their administrative staff with the various tasks associated with organizing meetings, preparing and sharing documents, as well as ensuring compliance. This type of technology enables more efficient and effective meetings and can eliminate manual processes that are labor intensive.
Selecting the appropriate board portal system begins with knowing what you want. Look for a solution that allows you to create and share meeting agendas, distribute documents, record minutes, and check the compliance with a variety of legal and regulatory requirements based on your industry. Additionally, the best board management systems will also provide a virtual video feature that allows you to conduct seamless remote meetings.
A few of the top-rated portals for board members also provide useful governance resources to aid your decision-making and assist your board members to be well-prepared. These can include curated board reports and news as well as a wide selection of analytics that can help better understand your organization.
Make sure that all meeting materials are easily accessible via an intuitive and user-friendly interface. Replace unsecure email with a safe and secure system of record for all your crucial board communications, and reduce the need to go through a variety of sources to find information. The top board management software can also safeguard your data by utilizing advanced cybersecurity features such as encryption of data, two factor authentication, and secure cloud storage. Look for a service provider with top-quality customer support. Reps should be accessible 24/7 via live chat, or for one-on-1 instruction for board members and administrators.